Home » News » All News »

International Conference on Digital Archival Resources was held at RUC

Jun 06, 2015

From June 6th to 7th, 2015, the International Conference on Integration and Innovation of Digital Archival Resources Aiming at Improving Public Service Ability was held in Run Run Shaw Conference Center at RUC. The conference was funded by the research team of “Research on integration and service mechanism of national digital archives resources”, School of Information Resource Management of RUC and Key Laboratory of Data Engineering and Knowledge Engineering. The organizer is Professor Xiaomi An, and co-organizers are Min Tech of The State Archives Administration of China, National Engineering Laboratory of E-government and Cloud Computing Application Technology and Electronic Records Management Research Center of RUC.


Presenters on the conference come from China, America, Australia, Canada, Spain, the Netherlands, South Korea and Sweden. Sixty Chinese representatives are from Renmin University of China, Wuhan University, Nanjing University, Shandong University, Zhejiang University, Nankai University, Jilin University, Shanghai University, Liaoning University, Hebei University and Beijing Institute of Petrochemical Technology, and fourteen public organizations including the State Archives Administration of China, National Engineering Laboratory of E-government and Cloud Computing Application Technology, Fujian Provincial Department of Transportation, Transportation Archives Association of Fujian Province. The conference was reported by journalists from China Archives Magazine Press, China Archives Newspaper Publisher, Beijing Archives, Social Sciences in China Press. A number of faculty members and students were also attracted to attend the conference. Bin Zhang, Dean of the School of Information Resource Management , chaired the opening ceremony.



Professor Huilin Feng delivered a speech of welcome. She humorously express her best wishes to the conference by combining with Grain in Ear and her great hope for the integration and innovation of digital archival resources.


Shiping Xu, Vice Director of the State Archives Administration of China, addressed a speech. He mentioned that electronic records stored in the archives of all levels reached 21,860 TB in 2012. In 2013, the number increased by 22.4% , to about 26,759 TB. It is proved that China was in the age of digitization and the necessity of digital archive resources integration and innovation could not be ignored.


The first section of the conference was followed behind the opening ceremony. Professor Anne Gilliland from UCLA presented a keynote speech on the reformation of of archives theory in the Internet world. she pointed out that with complicated factors of globalization, networking, Interent of thins, system integration, data disclosure, privacy and security, equality and rights and so on, we have been facing the challenges of file formation, management, diffusion and exploitation. In the future, archival work would be in the situation of paperlessness and networking. Transformation in archivists’ ways of thinking and managing methods is necessary to identify, verify, shred and retrieve more and more complicated records.


In the following sessions, experts made keynote speeches on the integration and innovation of digital archival resources aimed at improving public service ability .

Barbara Reed, Director of Australian Records Management Innovation Services Provider introduced one new trend of archival science, records management informatics.

Four exports from Sweden, Australia and Shandong University and Nanjing University delivered speeches about the new roles archives would play in data disclosure, strategies of improving digital archival resources, construction of digital archival resources with the background of social memory and top-down design of digital archival resource integration services mechanism.

At the end of the first section, Professor Xiaomin An, the initiator of the conference, made a brief summary on research advances and findings of the national mechanism for digital archival resources service and integration. She introduced the findings of 2014 to 2015 social survey and her reflections on archival science theories and practice . She also proposed stronger ability of archival resources development, public servicing ability of archives, digitalizing ability of archives management, and promoting collaborative innovation as new ways to improve the mechanism for digital archival resources service and integration. She advised that the mechanism for digital archival resources service and integration should be integrated into 13th Five-Year Planning of E-government, big data applications in smart city construction, information project construction for the public and other national strategies to wholly improve the ability of state informatization governance and public services.



On the afternoon, the conference was hosted by Miguel Nunes from Sheffield university and Hua Fu, Minister of Technology Department of SAAC in turn. Thirteen scholars from Australia, the UK, Spain, Wuhan University, Nankai University, Shanghai University and other five universities shared experiences on records management in digital age, factors and patterns of the integration of digital archival resources.

On the second day of the conference, Hans Hofman , Ex-Director of Electronic Records Policy and Standards Section of Dutch National Archives made a report named “Rising to he challenge: Are records professionals up to the task?”. He pointed out that we were now in the digital age, and records management has changed a lot during past few years compared with old situations. So we were required to understand the fundamental of these changes and their effects, and then come up with ways to face the challenges.


Nine experts included Judith Ellis, convenor of ISO 30300: 2011 , Sharon Smith , Records Policy Manager of Library and Archives of Canada, Gemma Lee, Records Policy Standard Manager of National Archives of Korea, Donald Rosen, Records Policy Manager of National Archives and Records Administration shared their experiences on the integration and innovation of digital archival resources. The conference of that afternoon was hosted by Hepu Deng, professor of RMIT University and chair professor of RUC. Eight Ph.D. candidates discussed cutting-edge theories on the integration and service of digital archival resources.  

At the end of the conference, Professor Xiaomi An hosted the closing ceremony . She compared the speech topics of the speakers from China and abroad, and analyzed the results of questionnaires for the integration and innovation of national digital archival resources. She also advocated to arrange for a international cooperation and collaborative innovation conference .  

The International Conference on The Integration and Innovation of Digital Archival Resources Aimed at Improving Public Service Ability is to improve the ability of state informatization governance, sustainable development of digital resources, public service cooperation and innovation, and social information security in the background of socialization and digitization in the 21st century . It is a brand-new combination and beginning. The achievements of the key project research group of National Social Science Fund was widely accepted in the conference. The appreciation is not only for the project, but also the positive influences of integration and innovation of digital archival resources. During the process of the conference , thirty-seven speakers from China and abroad made deep and wide discussions aimed at gathering new thoughts, achieving new advances, forming new theories and making new progress. It is a wonderful feast on digital archival resources for the attendees .

Although the two-day conference has been over, international cooperation and innovation has just begun. The integration and innovation of digital archival resources matters a lot on the storage and use of human activity proof in the past, at present and in the future. It is also essential in keeping, forgetting and reconstructing of social memory, civil identity, privacy, rights and social identity. The group will never turn its back to the original aim and focus on the problems constantly to serve the public better.